BUSI 128 San Diego State University Business Business Proposal Paper

Business Proposal CHI Rye Distribution

Assignment:In House Business Proposal International Food Processing LTD

Subject:Making the move to a Paperless Documentation

Proposal submitted to:JD Salinger, Operations Manager

Scenario: International Food Processing LTD is a global distributions company specializing in processed dairy products. The Proposal will focus on the advantages, obstacles and implementation of a paperless document system for International Food Processing LTD.

Time frame:6 Months

Allotted Budget:$75, 0000.00

Requirements for this Individual Project:

Write a five-page Business Proposal

Proper Proposal format containing all major components

Proposal should reflect research into viable options presenting a course of direction for the company.

Highlight services, applications, and opportunities recommendations and conclusions.

Don’t forget cost, ease, training and people required.

Use everything for research! Check almanacs, encyclopedias, the Internet, and library databases for the most recent information, and pay close attention to what would best serve the companies interests.

You are highly encouraged to include financials, action plan, and a social media strategy.

Business
Communication
128
Planning
Proposals
Session 8
3
Make sure you click
on the screen to get
all the information
Video
Welcome!
To Session 8
Key Concepts for this session are……..
1.
2.
3.
4.
Apply the three-step process
What is a Business Proposal?
Learn how to organize Business Proposals
Revising reports and proposals
5. Identifying parts of reports and proposals
6. Proofreading reports and proposals
7. Distributing reports and proposals
8. Writing requests for proposals
Applying the Three-Step Writing Process
Proposals
1. Planning
Situation
Information
2. Writing
Adapt to the
Audience
compose your
message
3. Completing
Revise
Produce
Medium
Organization
Proofread
Distribute
5
Don’t do on your own………..
Get Help!
The Small Business Administration (SBA)
Check it
out
http://www.sba.gov/
Composing Reports and Proposals:
Drafting Proposal Content
Chapter 14 –
7
Planning Proposals
Two general categories
1. Internal proposals request decisions from managers within the
organization
2. External proposals request decisions from parties outside the organization
Proposal Structures
1. Solicited
2. Unsolicited
Remember a good
proposal explains why a
project or course of
action is needed, what
it will involve, how
much it will cost, and
how the recipient will
benefit
Organizational Strategies for Proposals
Receptive Audience
Solicited
Proposal
Direct Approach
Unreceptive Audience
Unsolicited
Proposal
Indirect Approach
10
Writing Successful Proposals
 Demonstrate your knowledge.
 Provide examples and information.
 Research your competition.
 Prove your proposal is workable.
 Adopt the “you” attitude.
 Package the proposal attractively.
Like all Report
there is the
“Front “
Materials
12
13
Prefatory Parts
Covers for reports
 Title fly is a plain sheet of paper with only the title of the
report on it
 Title Page includes four blocks of information: (1) title of
the report; (2) name, title, and address of the person,
group, or organization that authorized the report; (3) name,
title, and address of the person, group, or organization that
prepared the report; and (4) date on which the report was
submitted.
 Letter of Authorization (or memo of authorization) is a
document you received, asking or directing you to prepare
the report.
 Letter of Transmittal conveys your report to your audience.
 Table of Contents indicates in outline form the coverage,
sequence, and relative importance of the information in the
report.
 List of Illustrations gives their titles and page numbers of
visual aids.
 Synopsis /Executive Summary is a fully developed “mini”
version of the report.
PrefatoryPats
Video
You may need a
Letter of
Transmittal
Video
15
Prefatory Parts
Table of Contents indicates
in outline form the
coverage, sequence, and
relative importance of the
information in the report.
Synopsis /Executive Summary is
a fully developed “mini” version
of the report.
Video
Not all Proposals are
the same so you must
adjust your format to
your audience.
18
Drafting Proposal Content
•The Introduction
Three Main
Sections
•The Body
•The Conclusion
Introduction to a Proposal
 Background Information
Problem or
Opportunity
 Problem Statement
 Proposed Solution
 Scope of the Proposal
 Proposal Organization
Video
Introduction
A
Sample
Business Writing_ How to Structure Your Proposal
22
The Body of a Proposal
Proposed
Solution
and
Anticipat
ed
Results
 Facts and Evidence
 Proposed Approach
 Work Plan Schedule
 Qualifications
Statement
 Proposed Costs
Like Me!
Supplementary Parts
PP 442
The Close of a Proposal
 Review Your Argument
Summary
and Bottom
Line
 Review Reader Benefits
 Review Your Approach
 Restate Your
Qualifications
 Request a Decision
Text of the Report
PP 441
Revising Reports and Proposals
last step in the three-step writing process,
completing reports and proposals involves four
tasks………….
1. Revising
2. Producing
3. Proofreading
4. Distributing
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 15 – 31
Revise the Content
Organization
Style and tone
Readability
Efficiency
32
Copyright © 2012 Pearson Education, Inc. publishing as Prentice Hall
Chapter 15 –
Proofreading Reports and Proposals
Your
review
“Fresh
eyes”
Chapter 15 –
Distributing Reports
and Proposals
Physical
Electronic Web-based
Methods of Distribution
Writing Requests for Proposals or a RFP
 Company background
 Project description
 Overall requirements
 Decision-making criteria
 Proposal requirements
 Submission and contact
information
Managing RFPs
 Deciding
 Responding
 Tracking
Video
38
Managing RFPs
1
Identify Decision Criteria
2
Allow Enough Response Time
3
Establish an Online System
Remember Proposals are ………
A Persuasive request for either
an action or decision
Two types..
1. Internal
2. External
Remember a Successful Proposals…..
 Demonstrate your knowledge
 Provide examples and information
 Research your competition
 Prove that your proposal is workable
 Adopt the “you” attitude
 Package the proposal attractively
Content is Similar to putting
together a report…………….
 Introduction
 Body text
 Conclusion
But a Proposal must do more……….
It must SELL!
42
What Have We Learned Today
43
Assignments for next Session……….
Lesson 8: Business Proposals
Read: Part 5 (Pages 341-391) “Reports
and Proposals”