Gantt Chart Course-Long Project (Wedding Planning see attachments)

This is where the rubber meets the road. Take the elements you have created in past weeks and incorporate them into a Gantt Chart. This is the major planning chart you will use for your project. Take a look in the textbook and this week’s other readings for further insight on how to create this important element. For this assignment, you may use online programs such as

smartsheet.com (Links to an external site.)Links to an external site.

. You may also use MS Project for this one through your student account if you desire.

Include the following elements in your Gantt Chart:

• Task ID
• Task Name
• Start Date
• End Date
• Duration
• Color-Coded bar indicating task duration

The Task ID and Name must appear as text elements (meaning not in the bar portion of the chart). If you wish to include the other elements as text, you may do so, but they are not required. Also, if including the resource will help you organize the course-long project, feel free to add that column as well.

 Submissions will be judged on the following: 

• Ability to follow directions
• Including required elements
• Measurable and timely deliverables 
• Revisions based upon feedback
• Presentation (color-coded tasks, etc.)

Remember, this is a living document, so make it as useful as possible for your project. The preference is that you use Smartsheet, but you can create your chart using Excel, Google Sheets or Smartsheet.com. Submit an Excel or PDF file. If you create your chart with Smartsheet, please include a link to the sheet (also be sure to invite me as a viewer of the document). 

Running Head: A SIX-MONTH WEDDING PROJECT PLAN

A SIX-MONTH WEDDING PROJECT PLAN 4

Title:

Name:

Institution:

Professor:

Course:

Date:

The project plan is initiated to provide the groom and the bride with a legal wedding with the most memorable experience, and also make all the people available happy given a budget of $15,000, a timeline of six months, and 200 invited guests.

This project deliverables will include; setting the wedding date, booking the venue, choosing the wedding theme and décor, finding the wedding priest, ceremony programs, party favors, the guest list, rented equipment, the food and drinks, the wedding cake, wedding flowers, the wedding music, the photographer, wedding invitations, wedding day schedule, wedding day transportation, marriage contract, officiating of the marriage, honeymoon planning, the rings, wedding gown, the bride’s makeup and hair, the bridegroom’s attire and look, the reception site fully arranged and decorated, The pre-wedding plan which includes the; bridal showers, the bachelor and bachelorette parties, the rehearsal dinner, and the activities of the wedding day (Gray, 2014).

The team taking care of the project will work towards achieving each and every deliverable and the activities that are required. The team will provide a breakdown of the budget allocations; the reservations, different goods and services required for the wedding, different available booking choices, and the cake, food, and drinks arrangements (Siv, 2014). The team will also provide a time schedule of tasks that need to be carried out before, during, and after the wedding. All the deliverables should also be aligned with the budget and the expectations of the project customers who are the; bride and bridegroom. In addition, a contingency plan should be developed in order to cater for any problems that might arise during the project. The total time that we are given to run the project is six months, therefore, each and every activity will be allocated the time it is required in the work breakdown structure. It is also necessary to find out about different costs on time and classify them based on whether they are fixed or they can change in order to be well prepared (Chan, 2014).

The milestone chart includes the tentative schedule which is to be approved by both the groom and the bride. Upon approval, then the different required resources for the wedding will be assigned to the activities. The schedule is as follows; within the first two months, we shall do the following; set the wedding date, pick a venue and make reservations of the time and date, pick a reception venue and reserve, make a guest list, make a choice on the wedding décor and the theme, pick a good florist, photographer, music and book them, thank you notes, and reviewing the invitations. The second two months will entail; working with the caterers on the menu, the florist on the flowers, sending out invitation letters, shopping for wedding attires, ordering party favors and decors, reserving wedding transportation, and reserving honeymoon spot. The last two months will involve getting the wedding attire, scheduling makeup and hair appointments, finalizing the menu and cake, finalizing guest list, and confirming all reservations made.

References

Chan, E. (2014, March 14). PROJECT CHARTER 3-Month Wedding Project. Retrieved from http://www.academia.edu/5280461/PROJECT_CHARTER_3-Month_Wedding_Project

Gray, R. (2014). Wedding planning: The complete guide to wedding planning : how to plan the perfect wedding. . Newark, Del: Speedy Pub.
Siv, S. (2014). Weddings: Affordable and practical wedding guide for planning the best wedding celebration, creative wedding ideas, wedding decorations, wedding dress, wedding planning, wedding accessories. CreateSpace Independent Publishing Platform.

Running head: WORK BREAKDOWN STRUCTURE 1

WORK BREAKDOWN STRUCTURE 2

Wedding Plan: Work Breakdown Structure

My name

Institution

Course

Instructor

Date

Level 1	Level 2	Level 3
Initiation	The Project Charter	Develop the project charter Submit the project charter Project sponsors review the charter Project charter approved/signed Come up with the project scope Meetings with the bride and the groom Selecting the project team
Project plan and proposal	Budget	Constant communication with the bride and the groom Analyzing the potential donors Coming up with a date for the fundraising Identifying a suitable venue for the fundraising Printing and sending of fundraising invitation cards Receiving money from the donors. Getting the wedding ceremony officiant Drafting the guest list Printing the wedding cards Sending invitations Reserving the date and venue. Printing of the wedding programs
Venue	Identification of a suitable location	Selecting a venue which can host 200 guests Venue visitation Check for suitability of the venue Arranging for the hotel payments Decoration of the venue
Catering	Food arrangements	Find caterers Paying for catering services Purchasing refreshments Selection of a dinner location Setting of the utensils Settling for a suitable menu Choose a cake design
Entertainment	Music	Acquiring of music equipment Soliciting for a band Conducting the dance lessons. Selection of the reception song list. Acquiring and paying for DJ services. Acquiring a suitable light system. Arranging for dinner entertainment.
Security	Guest’s security	Identifying threats in the environment Acquiring security personnel for the wedding day Coming up with strategies to mitigate risks which may arise.
Décor	Gowns and the venue	Get the wedding gown Hiring a florist Purchase flowers Choose the wedding color and theme Decide on the bridesmaids dresses Acquire the groomsmen outfits Settle on the necessary accessories and acquire them. Acquire hair and makeup artist. Purchasing of wedding rings Contacting a photographer Sourcing for media coverage Oder wedding favors Decorating cars Decorating the stage
The ceremony	Coordination of events	Reception of guests Preaching and speech delivery. Exchanging of vows. Signing of the marriage contract. Sharing of the cake. Gifting the bridal party. Taking of photographs.
Transport	Deciding on the most suitable means	Acquiring the cars Acquiring the drivers Paying for the guest’s transportation The bride and the groom’s transportation Set up carpooling service for guests Printing of detailed maps to the venue
Close-out	Honey moon	Location of the destination and reservation Paying for the hotel Acquiring of passports and visas Arranging for local transport to the airport Arranging for the flights Purchasing of special equipment and items for the new destination Issuing of thank you notes Designing the marriage license Conducting exit meeting Gauging client happiness

Running head: PROJECT CHARTER 1

PROJECT CHARTER 2

Project Charter

My name

Institution

Course

Instructor

Date

Project Charter: Mr. and Mrs. Johnson William Wedding Fundraiser

Project Sponsor: Jones Miller Date Created: July, 10, 2018

Project Manager: Wilson Garcia Date Updated: July, 10, 2018

1.0 Background

Mr. and Mrs. William Johnson intend to have a wedding that will take place on December, 20, 2018. The project team aims to raise an amount of money totaling to $15, 000 which is the estimated amount that will run the events of the program as expected, ensure success and satisfy all the invited guests. The fundraising that will enable the project team to raise the money that is needed for the wedding is scheduled on August, 15, 2018.

2.0 Objectives

· To ensure that the team raises the amount of money required for the wedding project, $15,000.

· To locate and secure a comfortable and classic location for the wedding, a place that can host 200 guests.

· Hold a fundraising event for the wedding project on 15, August, 2018.

· To market the wedding event to potential donors who can fund the activities.

· To have enough personnel for the success of the project, a team that will run the project.

· Hold a wedding by the end of the year, December, 20, 2018.

· To ensure the wedding project is successfully done and all the guests are satisfied.

3.0 Project Scope

The wedding is scheduled on December, 20, 2018. A fundraising is to be held on August, 15, 2018 to raise the $15,000 required to run the wedding event. The expected guests for the wedding are 200.

4.0 Key human resources

· Mr. and Mrs. William, the couple.

· Wilson Garcia, the project manager.

· Ava Olivia, site planner.

· Jones Miller, the project sponsor.

· Liam Brown, catering consultant.

· Maryanne Smith, décor personnel.

· Shawn Stephen, event coordinator.

5.0 Project Budget

Category	Description	Estimated Cost
Transport	Hired cars	$ 1,200
Entertainment	DJ costs	$ 2,000
Venue	An event hall hosting 200 guests	$4,000
Catering	Food preparation and serving	$3,000
Security	Hiring security guards	$2,500
Décor	Gowns and venue decorations	$2,000
Miscellaneous	$300
TOTAL	$15,000

6.0

Project Milestones

Event

Start

End

Project plan

11/05/2018

28/05/2018

Project proposal and approval

29/05/2018

06/07/2018

Fundraising event

August, 15, 2018.

Venue visitation

December, 18, 2018

Venue preparation and decoration

December, 19, 2018.

The wedding event

December, 20. 2018

The project closeout

December, 20, 2018

December, 21, 2018

7.0 Project Risks

· Low guests attendance.

· Failure to meet the set objectives.

· Poor weather.

· Lack of teamwork among the key stakeholders.

· Poor security for our guests.

· Delays resulting from uncertainties such as the poor weather.

· Poor planning skills among the project team which may lead to unexpected failures.

Running head:

WEDDING PROJECT TASK PLAN

1

6

WEDDING PROJECT TASK PLAN

Wedding Project Task Plan

My name

Institution

Course

Instructor

Date

Task ID

Task summary

Duration

Start date

End date

Predecessor

Resource

1.1.1

Development and submission of the project Charter

One week

02/05/2018

09/05/2018

Wilson Garcia

1.1.2

Approval of the project Charter

One week

10/05/2018

17/05/2018

The project Charter

Jones Miller

1.1.3

Selection of the project team

One week

18/05/2018

25/05/2018

Approval of the project Charter

Wilson Garcia

1.1.4

Developing the project scope

Three days

25/05/2018

28/05/2018

Selection of the project team

Wilson Garcia

1.1.5

Meeting with the bride and the groom

Three days

2/06/2018

5/06/2018

Development of the project scope

Wilson Garcia

2.1.1

Analysis of the potential donors and planning for the fundraising event

One day

6/06/2018

7/06/2018

The project scope

Wilson Garcia and Shawn Stephen

2.2.2

Identifying a venue for the fundraising

Three days

10/6/2018

13/6/2018

Identification of potential donors and settling for a date

Wilson Garcia and Shawn Stephen

2.2.3

Printing and sending of the invitation cards

Two weeks

15/6/2018

30/6/2018

Venue identification

Ava Olivia and Shawn Stephen

2.2.4

Hosting the fundraising event

One day

15/8/2018

15/8/2018

Printing and sending of invitation cards

Ava Olivia, Wilson Garcia and Shawn Stephen

2.2.5

Selecting a wedding officiant

One day

20/8/2018

20/8/2018

The fundraising event

Ava Olivia, Wilson Garcia and Shawn Stephen

2.2.6

Drafting the guest list

One day

25/8/2018

25/8/2018

Getting the officiant

Ava Olivia, Wilson Garcia and Shawn Stephen

2.2.7

Printing the wedding cards

One day

27/8/2018

27/8/2018

Drafting of the guest list

Ava Olivia, Wilson Garcia and Shawn Stephen

2.2.8

Sending invitations

One week

30/8/2018

06/8/2018

Printing of the invitation cards

Ava Olivia, Wilson Garcia and Shawn Stephen

2.2.9

Reserving of the venue

One week

10/8/2018

18/8/2018

Sending of invitations

Ava Olivia, Wilson Garcia and Shawn Stephen

2.1.10

Printing of the wedding program

One week

25/8/2018

2/09/2018

Reserving of the venue

Ava Olivia, Wilson Garcia and Shawn Stephen

3.1.1

Venue visitation to check for suitability

One day

10/9/2018

10/9/2018

Printing of the wedding program

Ava Olivia, Wilson Garcia and Shawn Stephen

3.1.2

Arranging for hotel payments

One day

12/9/2018

12/9/2018

Venue visitation

Ava Olivia, Wilson Garcia and Shawn Stephen

3.1.3

Buying the venue décor

One day

20/9/2018

20/9/2018

Arrangements for the hotel payments

Maryanne Smith

4.1.1

Finding caterers

One week

25/9/2018

1/10/2018

Buying the venue décor

Liam Brown

4.1.2

Paying for catering services

Two days

5/10/2018

6/10/2018

Finding caterers

Liam Brown

4.1.3

Selection of a suitable menu and refreshments

One day

10/10/2018

10/10/2018

Paying for catering services

Liam Brown

4.1.4

Selection of a dinner location

One day

15/10/2018

15/10/2018

Selection of a suitable menu and refreshments

Ava Olivia

4.1.5

Purchase of the utensils

Two days

20/10/2018

20/10/2018

Selection of a dinner location

Liam Brown

4.1.6

Selection of a cake design

One day

22/10/2018

22/10/2018

Purchase of the utensils

Liam Brown

5.1.1

Acquiring of music equipment

Two days

25/10/2018

25/10/2018

Selection of a cake design

Shawn Stephen

5.1.2

Soliciting for a band

One week

1/11/2018

07/11/2018

Acquisition of the music equipment

Shawn Stephen

5.1.3

Conducting dance lessons and selection of a reception song

One week

1/11/2018

07/11/2018

Soliciting for a band

Shawn Stephen

5.1.4

Acquiring a DJ

One week

1/11/2018

07/11/2018

Conducting dance lessons and selection of a reception song

Maryanne Smith

5.1.5

Acquiring a light system

Two days

1/11/2018

07/11/2018

Acquiring a DJ

Maryanne Smith

5.1.6

Arranging for dinner entertainment

Three days

8/11/2018

11/11/2018

Acquiring a light system

Maryanne Smith

6.1.1

Analysis of threats in the environment

One day

12/11/2018

12/11/2018

Arranging for dinner entertainment

Ava Olivia

6.1.2

Acquiring of security personnel

One day

15/11/2018

15/11/2018

Analysis of threats in the environment

Ava Olivia

6.1.3

Formulation of strategies to mitigate risks

One day

17/11/2018

17/11/2018

Acquiring of security personnel

Ava Olivia

7.1.1

Getting the wedding gown

One day

18/11/2018

18/11/2018

Formulation of strategies to mitigate risks

Maryanne Smith

7.1.2

Hiring of a florist

One day

19/11/2018

19/11/2018

Getting the wedding gown

Maryanne Smith

7.1.3

Purchase of flowers

One day

20/11/2018

20/11/2018

Hiring a florist

Maryanne Smith

7.1.4

Choosing color and theme

One day

21/11/2018

21/11/2018

Purchase of flowers

Maryanne Smith

7.1.5

Acquiring the maids and the maidens’ outfit

One day

22/11/2018

22/11/2018

Choosing color and theme

Maryanne Smith

7.1.6

Acquiring accessories

One day

23/11/2018

23/11/2018

Acquiring the maids and the maidens’ outfit

Maryanne Smith

7.1.7

Getting hair and make-up artist

One day

24/11/2018

24/11/2018

Acquiring accessories

Maryanne Smith

7.1.8

Purchase of the rings

One day

25/11/2018

25/11/2018

Getting hair and make-up artist

Maryanne Smith

7.1.9

Contracting a photographer

One day

26/11/2018

26/11/2018

Purchase of the rings

Maryanne Smith

7.1.100

Sourcing for media coverage

One day

27/11/2018

27/11/2018

Contracting a photographer

Wilson Garcia

7.1.11

Decorating cars

One day

28/11/2018

28/11/2018

Sourcing for media coverage

Maryanne Smith

8.1.1

Acquiring of cars

One day

29/11/2018

29/11/2018

Decorating cars

Ava Olivia

8.1.2

Acquiring of drivers

One day

30/11/2018

30/11/2018

Acquisition of cars

Ava Olivia

8.1.3

Paying for the guest’s transportation

One day

31/11/2018

31/11/2018

Acquisition of drivers

Ava Olivia

8.1.4

Printing of the venue maps

One day

01/12/2018

01/12/2018

Paying for the guest’s transportation

Ava Olivia

8.1.5

Setting a carpooling service

One day

02/12/2018

02/12/2018

Printing of the venue maps

Ava Olivia

8.1.6

Bride and the groom’s transportation

One day

03/12/2018

03/12/2018

Setting a carpooling service

Ava Olivia

9.1.1

The wedding event (reception of guests, preaching, exchange of vows, signing of the marriage certificate, gifting the bridal party and taking photographs)

One day

20/12/2018

20/12/2018

Bride and the groom’s transportation

The project team

10.1.1

Honeymoon destination location

One day

21/12/2018

21/12/2018

The wedding event

The project team

10.1.2

Paying for the hotel and flights

One day

22/12/2018

22/12/2018

Destination location

The project team

10.1.3

Acquiring the passport and visas

One day

23/12/2018

23/12/2018

Paying for the hotel and the flights

Ava Olivia

10.1.4

Conducting exit meetings

One day

26/12/2018

26/12/2018

Acquiring the passport and visas

The project team